CJC Payroll and Leave Management

General Payroll Resources:

• UF Payroll Services Website: https://www.fa.ufl.edu/departments/payroll-services/
• UF Tax Services Website: https://www.fa.ufl.edu/departments/tax-services/
• Official UF Payroll Schedules: https://www.fa.ufl.edu/directives/payroll-schedules/
• CJC has internal payroll deadlines that vary slightly from the UF Payroll Schedule. Those schedules are emailed bi-weekly to the email group “Everyone at CJC”
  • If for some reason you or your employee are not receiving the payroll emails, please contact CJC IT (TAG) at help@jou.ufl.edu
• View Paycheck & Leave Balances: http://training.hr.ufl.edu/instructionguides/time&labor/view_paycheck_leave_balances_emp.pdf
• Official UF Holidays: https://benefits.hr.ufl.edu/time-away/holidays/
• Understanding your paycheck: https://hr.ufl.edu/working-at-uf/current-employees/your-paycheck/
• Changing your direct deposit: https://www.fa.ufl.edu/directives/direct-deposit-balance-or-primary-account/
• Adding additional accounts to direct deposit: https://www.fa.ufl.edu/directives/direct-deposit-amount-accounts/

Payroll Instruction Guides:

• Timecard Instructions for Salaried TEAMS & Faculty: http://training.hr.ufl.edu/instructionguides/time&labor/entering_adjusting_time_exempt_teams_faculty.pdf
• Timecard Instructions for Hourly TEAMS & USPS: http://training.hr.ufl.edu/instructionguides/time&labor/entering_adjusting_time_nonexempt_teams_usps.pdf
• Timecard Instructions for Hourly OPS & Student Employees: http://training.hr.ufl.edu/instructionguides/time&labor/entering_time_nonexempt_ops.pdf
• How to Approve Time & Leave: http://training.hr.ufl.edu/instructionguides/time&labor/approving_time_leave.pdf

Payroll Tax Resources:

• W-2 Information (Form that you receive in the beginning of the calendar year to file for taxes): https://www.fa.ufl.edu/directives/w-2-information/
  • Consent to receive your W-2 electronically in myUFL
    • Main menu > My self service > Payroll and Compensation > W-2/W-2c consent
  • W-4 Information (Form that you fill out when you are hired that determines what taxes are withheld from each check): https://www.fa.ufl.edu/directives/w-4-information-and-exemption-from-withholding/
    • Editing W-4 in myUFL (if you need to make changes after you are hired)
      • Main menu > My self service > Payroll and Compensation > W-4 tax information
    • Year End Statement: https://www.fa.ufl.edu/directives/year-end-statements/

Supervisor Trainings:

• PST 916: Time and Labor Approver – required for all CJC supervisors to have access to approve payroll for employees https://mytraining-ufshands.sumtotal.host/Core/pillarRedirect?relyingParty=LM&url=core%2Factivitydetails%2FViewActivityDetails%3FActivityId%3D46456%26UserMode%3D0
  • Once you have completed this training you can email cjc-hr@jou.ufl.edu to request the UF_TL_DEPT_APPROVER role
• PRO 320: UF Leave Policy – not required but a great training for supervisors that approve payroll frequently and want a better understanding of the leave policies https://mytraining-ufshands.sumtotal.host/Core/pillarRedirect?relyingParty=LM&url=core%2Factivitydetails%2FViewActivityDetails%3FActivityId%3D1455%26UserMode%3D0

Leave

• UF Leave Administration Website: https://benefits.hr.ufl.edu/time-away/
• FMLA: https://benefits.hr.ufl.edu/time-away/fmla/
• Paid Family Leave: https://benefits.hr.ufl.edu/time-away/paid-family-leave/
• Official UF Holidays: https://benefits.hr.ufl.edu/time-away/holidays/
• Administrative Leave (Bereavement, Emergency Closing, etc.): https://benefits.hr.ufl.edu/time-away/other-types-of-leave/administrative-leave/
• Leave Entitlement Chart: https://benefits.hr.ufl.edu/wp-content/uploads/sites/3/2018/05/leave-entitlement-chart.pdf